By Maria Immaculate Owechi
Some couples have become convinced that in order to have a wonderful wedding, they have to supervise everything to the dot. However, trying to handle everything by yourself can lead to exhaustion, frustration, and stress. On the other hand, choosing to delegate to others allows you to enjoy your wedding day worry-free.
According to Pastor Patrick Nagaya, an event manager with Patrima Events, on the wedding day the couple’s only job is to eat, enjoy, dance, have fun and thank God for the achievement.
Abel Mugisha, head of operations and projects at Emcee Portal further advises couples to first consider delegating to errands the available trusted people like close friends and relatives or the wedding committee.
For professional purposes, Mugisha advises couples to consider hiring a wedding planner to avoid experiencing scenarios where their relatives make a mess of their function.
He explains that it may be emotionally draining to have a reconciliation with a relative who has damaged your wedding rather than with a service provider.
However, wedding planners can be expensive so, to reduce your stress, we bring you errands to consider delegating on your wedding day.
Running last minute errands
Days to the wedding, you will probably have tons of errands to run, items to collect and deliver. Delegating to a trusted person is a sure way to save you the stress of running around town doing last-minute tasks like collecting your wedding outfits and ensuring the service providers deliver the needed items. Just ensure you inform the person about the errands at least a week before with the necessary details like the addresses, contacts and time.
Coordinating of service providers
Coordinating service providers can be frustrating especially if some are dragging in their duties. This is why couples are advised to delegate to a trusted friend, family member or hiring a wedding planner to supervise the work of the vendors.
Pastor Nagaya advises couples to make a list of the wedding vendors, their contacts, what they are providing and what time they should arrive which should be given to a trusted person to be in charge.
“The assigned person should also call before the wedding to confirm that each vendor knows when and where to arrive and has all the needed tools,” he says adding, “And if any of your suppliers need to be paid on the big day, hand over well-labeled cash envelopes to this person so you can relax knowing that your vendors are taken care of.”
Keeping the dressing room tidy
It is very easy for the dressing room to become messy as the wedding entourage is getting ready for the big day. This will not be conducive in case the couple is taking pre-wedding shots. The photos won’t look nice if there is clutter visible in every shot.
This is why the bride and groom should assign a person who is not part of the entourage to assist in keeping the clutter and mess away.
Carrying personal items
As a bride, you will need someone from your wedding party to carry a bag with essential items that can come in handy like your phone, handkerchief, deodorant, make-up, and sewing kits.
There is an alternative of a personal attendant who is not part of the entourage taking the responsibility of carrying the bride’s personal items.
Being a timekeeper
Keeping a wedding on schedule is one of the hardest tasks for many couples and it is common for a ceremony to take longer than planned or things not going as expected.
To reduce your own stress, Mugisha advises choosing to delegate this task to a time-conscious person who can ensure the wedding flows as planned.
He says the best person to take up this role is the organising chairperson of the wedding.
“This person can provide reminders to both entourage, ushers and also informing the vendors of when to do their part, and getting the guests to arrive at the ceremony on time,” Mugisha explains.
Looking after children on the entourage
If you are having flower girls and page boys in the entourage, it is better to ask a person from the entourage or outside your team who is good at handling kids to keep an eye on them during the ceremony. This involves guiding them as they are walking down the aisle, keeping them quiet during the ceremony, helping them serve their food and taking them to the toilets.
Grace Lamara, a cashier with Kenjoy Supermarket Bukoto shares how at her wedding she requested the mother to the peg boy and flower girl to assist her in guiding them.
She says the mother of the children easily kept them under control than it would have been if she had delegated to one of the bridesmaids.
Handling the guests
Many of your guests may have questions, need clarification or require directions and you are the last person they should be running too. Find a well-known close friend or family member to act as the point of reference.
This person should be available to check on guests in the hours before and during the wedding function.
Pastor Nagaya advises couples to clearly notify their guests verbally or through the invitation cards of the people they should contact or look for in case of any wedding inquiries.
There are cases where the wedding entourage has fallen victim to their personal belongings being stolen during wedding functions.
I once attended a church member’s wedding in 2018, where someone stole some of the bridesmaids’ purses when they had left their table to assist the newlyweds as they received their gifts.
To curb cases of loss of property, Mugisha advises couples to have a close friend or relative who should be stationed at the high table to specifically safeguard the property of the entourage.
When a wedding function ends, there is always some important stuff that needs to be moved from one place to another.
You wouldn’t want to be a couple that will be fretting after a fun-filled day about things that might get left behind. This is where you should request someone to be in charge of ensuring that the wedding gifts are transported to a safe place and any borrowed items returned to the rightful owners.
Vincent Kutosi, a photographer with Classic Photo Studio shares that he was embarrassed on his wedding day when they had no car to transport the gifts back home.
“We had agreed with the car dealer that we shall use the vehicles up to nine o’clock in the night but the function went passed that time,” he reveals, “So, we were stranded when at 10 pm the cars had already left and the presents needed to be transported.”
Kutosi says luckily one of the guests offered his vehicle to transport the packages to his home.
Delegation is the sure way to have a stress free function but ensure the people coordinating are trustworthy because a wedding is an event that happens once in a lifetime.